HENRY COUNTY ELECTORAL BOARD
MINUTES JANUARY 23, 2025
REGISTRAR'S OFFICE 1PM

PRESENT: JOEL CANNADAY
            ELLEN BOONE
            WINFORD “W.C.” FOWLKES
            DAWN STULTZ-VAUGHN, REGISTRAR

GUEST: MONIQUE HOLLAND, MARTINSVILLE BULLETIN

Meeting was opened by introducing new member, W.C. Fowlkes

Minutes from November election week were read. Motion made by Joel to accept minutes as read, seconded by W.C., and passed unanimously.

A. Reorganization of Electoral Board (EB).
1. Chairman 
Motion made by Joel to nominate Ellen as Chair, and she declined nomination.
Ellen made motion to nominate Joel Cannaday as Chairman, seconded by W.C, motion passed
2. Vice-Chairman
Motion made by Ellen to nominate W.C. Fowlkes as Vice Chairman, seconded by Joel, passed unanimously
3. Secretary
Motion made to nominate Ellen Boone as Secretary by Joel, seconded by W.C., passed unanimously.

B. Business
Registrar's Report
1. Mileage reimbursement increased to $.70/mile.
2. Bob Heisner will conduct training February 19, 2025 at 10 AM, on the new Vanguard system purchased
3. Print Elect representative, Kelly Keesee, has requested opportunity to demonstrate Print Elect's Electronic Pollbook (EPB). Discussion if the need to purchase a new EPB system. There were not any demonstrated problems during November 2024 election.
Board decided to table purchase of New EPB at this time.
4. Aaron Stevenson has requested to be notified of EB meetings. Notification was delegated to Dawn. Chris Rollins has requested 2022 election results. He was referred to our website, Department of Elections. Unable to comply with request we do not have actual election results, which are stored by Clerk of the Court. Neither of these individuals are Henry County residents
5. VEBA Conference
W.C. will attend Boot Camp, Sunday March 23. Joel and Ellen Will join W.C. for the annual conference Sunday afternoon through Tuesday lunch.
6. Dawn announced that Abbey has accepted a full time position, but remains as PRN
7. Fieldale Community Center is willing to improve ADA access to Community Building to be available for consideration as a precinct. Discussion regarding the difficulties Victory Baptist Church has in accommodating precinct needs. Dawn was delegated to follow up with Fieldale Center Director regarding progress and a time line.
8. Security Survey
Annual Security Survey is due to Elect March 2025. Drew Nolen, County IT Security Director will assist with survey. 
Staff is having monthly cyber training.
9. Dawn will be attending the county Budget session February 13, 2025.

No further business. Motion made by Joel to adjourn, seconded by Ellen, passed unanimously.  Meeting adjourned

Respectfully Submitted,

Ellen Boone, Secretary