HENRY COUNTY ELECTORAL BOARD MEETING MINUTES
REGISTRAR OFFICE
MARCH 13, 2025 

PRESENT:	Joel Cannaday, Chairman
              W.C. Fowkles, Vice-Chairman
              Ellen Boone, Secretary
              Dawn Vaughn, Registrar

Meeting called to order by Joel Cannaday at 10 AM.
Minutes from previous meeting read and approved.

Old Business
1. Voting equipment and supplies
A. All equipment are current and comply with security requirements through    Elect.
B.  Dawn reported contact with Elect states that it will probably be two years before mandatory upgrades.
C. Motion made by Joel to accept status quo of voting equipment, motion    seconded and passed unanimously.
D. Motion made by Joel that registrar and deputies be designated to update Electronic Poll Books (Merlin).Motion seconded, passed unanimously.
E. Ellen made motion to use Ballot on Demand for primaries and special elections during Early Voting period. Motion seconded, passed unanimously.
	F. Dawn reported ballot paper through Print Elect $79/1000 vs Hart $405/1000.
Motion made by Ellen to use Print Elect for Early Voting ballot paper. Motion seconded, and passed unanimously.
2. Precinct 201
A. Dawn reported Fieldale Apartments Auditorium (FAA) has met all the ADA requirements presented by the electoral board.
	B. Discussion followed regarding the space limitations at Victory Baptist.
C. Motion made by Ellen for registrar to present request to Board of Supervisors to relocate precinct to FAA. Motion seconded, and passed unanimously.

Motion made to go to closed meeting. Closed meeting started at 10:45 and ended at 11:30 
Open meeting resumed at 11:30.

New Business
A. Motion made by Ellen to approve and appoint OOE. Seconded and motion passed unanimously. Office will send letters of notification to OOE.
	B. Early voting will begin May 2, 2025
	C. Precinct Chiefs and OOE pay increased.
  	Chiefs $200 OOE $150
OOE and Chiefs will now be part-time employees vs. contract employees. All will have to complete W-2
	Chief training for primary will be May 6, 2026 at 6PM.

D. EB members will call OOE and Chiefs for verbal confirmation to participate in primary election. 
E. School Board (Horsepasture) member, Stephanie Brinegar has resigned. School Board must appoint someone to fill seat from present to November election and a special election should be held in November to complete the reminder of term.
F. Local Election Security Standards (LESS) has been ongoing . Electoral Board reviewed and will meet with Henry County Cyber Security  analyst, Drew Nolan and Mark Alley, IT Director in a closed meeting April 9, 2025 at 10 AM.

With no further business, motion to adjourn was made by W. Fowlkes. Motion seconded and passed.

Respectfully submitted,

Ellen Boone
Secretary Henry County Electoral Board.