HENRY COUNTY ELECTORAL BOARD 
MINUTES APRIL 9, 2025 10 AM
HENRY COUNTY REGISTRAR OFFICE

PRESENT:
JOEL CANNNADAY, CHAIRMAN
WC FOWLKES, VICE CHAIRMAN
ELLEN BOONE, SECRETARY
DAWN STULTZ-VAUGHN, REGISTRAR
GUESTS:
DREW NOLEN, HENRY COUNTY CYBER SECURITY ANALYST
MARK ALLEY, HENRY COUNTY IT DIRECTOR

Minutes March 13, 2025 meeting read. Motion to approve by Joel Cannaday (Joel), seconded, and approved unanimously.

Motion by Joel to move to closed meeting to review results and remediation plan for the Local Election Security Standards (LESS). Motion seconded, passed unanimously. 
Board went into closed meeting at 10:10 AM.

Board resumed open meeting at 11 AM.  Ellen Boone (Ellen) motioned to accept and submit LESS results and remediation plan to Virginia Elect. Motion seconded, passed unanimously. 
Motion made by W.C Fowkles (WC) for EB and office staff to continue Officer of Elections (OOE) recruitment, seconded, motion passed unanimously.

OLD BUSINESS
A. Precinct 401 Fieldale current location allows of a choice of two rooms. Both rooms have demonstrated difficulty to provide consistent and adequate space.
Fieldale Apartments Auditorium (former Fieldale High School) is renovated and provides ADA compliance access for voters and precinct elections. Inspection of FAA conducted by Electoral Board in 2024, and after ADA access completed.
B. Board designates Dawn Stultz-Vaughn, Registrar, to present to Henry County Board of Supervisors (BOS) to move Precinct 401 from current location to Fieldale Apartment Auditorium, during April 22, 2025 BOS meeting.
If approved by BOS there will be a public hearing during May BOS meeting. If approved by BOS then, Precinct 401 will be moved for November 2025 election.
  
NEW BUSINESS
1. All voting equipment has been moved and secured in the room immediately behind Registrar's office. Registrar and office staff have key access.
2. EB designates Registrar responsibility maintenance documentation of movement of voting equipment outside of local jurisdiction, ie, sending to vendor for repair.
	3. EB designates Registrar to develop and implement Log for 3.2.2, 3.2.3, 3.2.4.

4. There will be a School Board special election November 4, 2025 Horse Pasture District. Valeria C. Edwards has been appointed as interim board member.
5. Registrar presented L&A testing check lists from ELECT. Motion made by Ellen to adopt new check lists for June 2025 primary election L&A of voting systems. Motion seconded, and passed unanimously.
	6. Elect is estimating New Voting Systems will be available 2026.
7. EB designates the registrar to order new envelopes and "do's and don'ts" from Elect.
8. Chief training scheduled for May 6, 2025 at 6PM. New OOE training will be May 8, 2025 at 6PM.
	9. EB designated Registrar and Custodians to perform early voting L&A.
10. EB designated Registrar and Deputy Registrars to verify and count absentee and Election Day ballots for June 17, 2025 primary.
	11. Early Voting ballots will be printed on demand with new equipment.

Joel announced next EB meeting will be April 29, 2025 at 10 AM.
Motion made by WC to adjourn, seconded, and passed unanimously 
Meeting adjourned at 1:00 PM

Respectfully Submitted,

Ellen Boone, Secretary Henry County Electoral Board